Privacy Policy
Title: Privacy Policy
Last updated: 31 May 2026
The Africa-Irish Development Initiative (AIDI)
53 Dorset Street Upper, Dublin 1, D01 K5F2, Ireland
Email: admin@africairish.com
1. Who we are
The Africa-Irish Development Initiative (AIDI) is a community and education organisation based in Dublin, Ireland. We support African and Irish communities through education, training, events and community programmes.
We are the “data controller” of the personal information we collect about you through this website and our activities.
2. What this policy covers
This Privacy Policy explains:
- What personal data we collect
- How and why we use it
- Who we share it with
- How we keep it safe
- Your rights under data protection law
This policy applies when you:
- Use our website
- Register for events, programmes or services
- Join our mailing lists or newsletters
- Contact us by email, phone or online forms
- Engage with us as a volunteer, partner or supporter
3. The personal data we collect
We may collect:
Information you give us directly, such as:
- Name and contact details (email, phone number, address)
- Organisation or group you represent
- Information about your interests and areas of work
- Booking and registration details for events and programmes
- Payment details (processed securely by our payment providers)
- Communication preferences (for example, email updates)
Information we collect automatically, such as:
- IP address and device information
- Pages visited and actions taken on our website
- Cookies and similar technologies (see our Cookies Policy)
Special category data (only where necessary)
In some cases, and only where relevant and lawful, we may collect limited information such as:
- Accessibility needs
- Dietary requirements for events
- Demographic information to help us understand and support our communities
We only collect this information with your clear consent or where it is necessary to protect your vital interests.
4. How we use your personal data
We use your data to:
- Provide and manage our events, programmes and services
- Process registrations, bookings and payments
- Communicate with you about your bookings or enquiries
- Send you updates, newsletters and information you have asked to receive
- Improve our website, services and community programmes
- Meet our legal and regulatory obligations
- Report to funders in an anonymised or aggregated way
We always aim to use the minimum amount of personal data needed for each purpose.
5. Our legal bases for processing
We rely on the following legal bases under the GDPR:
- Consent – for example, when you sign up to receive our newsletter.
- Contract – when we need to process your data to provide a service you have requested (such as an event booking).
- Legal obligation – when we must keep certain records for tax, accounting or regulatory reasons.
- Legitimate interests – when we use your data in ways that are necessary for our work as a community and education organisation, and that do not override your rights (for example, basic analytics to improve our services).
Where we rely on consent, you can withdraw it at any time by contacting us.
6. Who we share your data with
We do not sell your personal data.
We may share your data with:
- Service providers who help us run our website, email systems, event registrations and payments (for example, website hosting, email platforms, payment processors)
- Partner organisations where we co-host an event or programme, but only where necessary and usually with your knowledge
- Public authorities or regulators where we are legally required to do so
We require all service providers to keep your data secure and to use it only for the purposes we specify.
7. International transfers
Some of our service providers may be based outside the European Economic Area (EEA). Where this happens, we take steps to ensure your data is protected, for example by using providers that apply appropriate safeguards such as standard contractual clauses.
8. How we keep your data safe
We take appropriate technical and organisational measures to protect your personal data, including:
- Secure systems and passwords
- Limited access to personal data on a need-to-know basis
- Staff and volunteer awareness of data protection responsibilities
However, no system is completely secure. If we become aware of a data breach that may affect your rights and freedoms, we will act promptly in line with our legal obligations.
9. How long we keep your data
We keep your personal data only for as long as necessary for the purposes we collected it for, including:
- Event and programme records – usually up to 6 years, where needed for reporting or legal reasons
- Mailing list data – until you unsubscribe or ask us to delete it
- Financial records – as required by tax and accounting laws
When data is no longer needed, we will delete or anonymise it.
10. Your rights
Under data protection law, you have rights including:
- Right of access** – to ask for a copy of the personal data we hold about you
- Right to rectification** – to ask us to correct inaccurate or incomplete data
- Right to erasure** – to ask us to delete your data in certain circumstances
- Right to restrict processing** – to ask us to limit how we use your data
- Right to data portability** – to receive your data in a structured, commonly used format in some cases
- Right to object** – to object to certain types of processing, including direct marketing
- Rights in relation to automated decision-making** – we do not currently use automated decision-making that has legal or similarly significant effects on you
To exercise any of these rights, please contact us at admin@africairish.com.
You also have the right to lodge a complaint with the Data Protection Commission (DPC) in Ireland: https://www.dataprotection.ie
11. Children and young people
We are careful when working with children and young people. Where we collect personal data about children, we do so in line with safeguarding and data protection requirements, and where appropriate, with parental or guardian consent.
12. Links to other websites
Our website may contain links to other websites. We are not responsible for the privacy practices of those sites. We encourage you to read their privacy policies.
13. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top shows when it was last revised.
14. Contact us
If you have any questions about this Privacy Policy or how we use your data, please contact:
The Africa-Irish Development Initiative (AIDI)
53 Dorset Street Upper, Dublin 1, D01 K5F2, Ireland
Email: admin@africairish.com